Making a Sound Decision in the Selection of an External Auditor

Planning to procure a quality
audit requires time and attention.

Regardless of the type or size of business you are affiliated with—from a small local shop to a large corporation, from a neighborhood health clinic to a major hospital, from a grade school to a university—

an effective audit can improve your operations and possibly yield significant dollar savings.

Selecting a qualified auditor will help you achieve the benefits of an effective audit and help you avoid wasting resources on auditors that aren’t likely to produce a quality audit. If your responsibilities include hiring an independent auditor, do some research first that can help you make a sound decision and get the most for your money.

Companies and public entities should select auditors only after considering the following five basic steps for an effective audit procurement process:

1. Planning—determining what needs to be done and when
2. Communicating Audit Requirements and Soliciting Proposals—writing a clear and direct solicitation document and disseminating it widely
3. Selecting a Qualified Auditor—authorizing a committee of knowledgeable persons to evaluate the ability of prospective auditors to effectively carry out the audit
4. Writing the Agreement: Documenting Expectations—documenting the expectations of both the entity and the auditor
5. Monitoring the Audit: Ensuring a Quality Audit—periodically reviewing the progress of the audit.

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READ MORE/GET COMPLETE GUIDE HERE>> doa.alaska.gov (Intergovernmental Audit Forum):  Choosing an External Auditor

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•     About GBC Services
•     GBC Audit Services Website
•     Visit the Internal Revenue Service's Website

Why Should I Get an External Audit?

Quality external auditors will take
the time you don't have to go
through your records with a fine-
tooth comb. Protect your company.

Question: What IS an external audit?

External audits are independent, unbiased reviews of your business’s financial records. You usually can contract an accounting or auditing firm to conduct this review. It can be an expensive exercise, but it has its benefits. While you may consider your organization’s controls and records to be flawless, an external third-party review can assure you if that is actually the case.

Three main advantages are outlined as follows:

1. Identification of Errors: As a business owner, even if you have the expertise to conduct your own audits, the responsibilities of running a business may prevent you from dedicating the time required to seek out errors and omissions in your financial records. An external audit will identify these mistakes and rectify them over the historical data. This, in turn, will provide you with clearer business records and data.
   
2. Internal Control Effectiveness: External auditors perform walk-throughs of each of your business processes and verify that approvals and authority checks are in place and working before a transaction lands in your financial records. They also determine that your computer systems perform correctly. This doesn't cover IT functions, but entails a check for controls in your systems to ensure that only authorized personnel perform certain tasks. The external auditor will advise you on how to address any issues they uncover.
   
3. Acceptance of Audited Statements: You may require a loan for your small business or a letter of credit to obtain merchandise. Banks and lending companies typically will require that you provide audited and reliable financial statements. Your company's net assets adjusted for goodwill can help you anticipate its current value, which can help you set a price for it, if you are willing to sell it. Similarly, tax authorities may be more willing to place reliance on your calculations for income or sales taxes if you present audited financial statements.

Audited financial statements indicate that you are a responsible business owner who practices transparency in your activities.

These acts of transparency contribute to the goodwill of your business. This can all be used easily to settle accounts, diffuse disputes among partners, and to prevent employees from committing fraud. 

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READ MORE>> yourbusiness.azcentral.com: "What Are the Advantages of An External Audit?

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•     About GBC Services
•     GBC Audit Services Website
•     Visit the Internal Revenue Service's Website

Purchasing an External Audit for Your Non-Profit Organization

Here is how to get the right help
for your nonprofit's finances.

Have you started a nonprofit organization recently? The paperwork can be complicated and lengthy sometimes. The solution to much of this is to hire an external auditor.

With the increasing need for accountability, more and more nonprofits are turning to audit services. 

The accepted method of soliciting bids for auditing services is through a Request for Proposals (RFP). When designing one, keep the following ideas in mind:

• Describe the organization thoroughly. What is your mission? When were you founded? Are you a 501(c)(3) or some other type of nonprofit? What are your services? Are there special circumstances the auditors should know about (e.g., this is the first financial audit after a merger)? It is not necessary to include a copy of audited financial statements at this stage - you can make them available during pre-proposal interviews - but do include summary financial information such as revenues and their sources and balance sheet data.
• State what you need. State explicitly what you need the auditing firm to do. Some nonprofits want their auditors to audit the financial statements, complete the tax return(s), and file various financial reports, while others want only the audited financials.
• Request qualifications. Request that the auditors describe their qualifications to audit your organization. Explicitly link your needs with their qualifications, such as "Must have experience performing OMB A-133 audits."
• Describe your timetable, decision process, and selection criteria. Detail how you will make your decision, when, and on what basis. A formula with points for various criteria is bureaucratic but probably harmless. Best to be straightforward here. Note: By all rights, the auditors report to the board, so they should be the ultimate decision makers even if staff does most of the work.
• Select the firms you will send the RFP to. As much as possible, send the RFP to practitioners and firms you know to be skilled in your industry and appropriate providers of service. Be prepared to meet with each candidate in person (if they don't request a personal visit, ask yourself why).
• Provide enough time for the audit firms to respond. Give plenty of time for all parties concerned to do their jobs - four to eight weeks should work - and plan to put in at least as much time managing the process as any single candidate will in responding to you. Use the process as a management tool.

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READ MORE>> nonprofit.about.com: How to Purchase Audit Services for Your Nonprofit

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•     About GBC Services
•     GBC Audit Services Website
•     Visit the Internal Revenue Service's Website

Help Your Business: Educate Yourself by Learning Tax Law Details for Your State

Get the knowledge you need to
run your business successfully.

Having knowledge of your state tax requirement can help you avoid problems and help your business save money.

The most common types of tax requirements for small business are income taxes and employment taxes.

Income Taxes - Nearly every state levies a business or corporate income tax. Your tax requirement depends on the legal structure of your business. For example, if your business is a Limited Liability Company (LLC), the LLC gets taxed separately from the owners, while sole proprietors report their personal and business income taxes using the same form.

Employment Taxes - In addition to federal employment taxes, business owners with employees are also responsible for paying certain taxes required by the state. All states require payment of state workers' compensation insurance and unemployment insurance taxes. The following states/territories also require a business to pay for temporary disability insurance:

• California
• Hawaii
• New Jersey
• New York
• Rhode Island
• Puerto Rico
      

Follow the link below for state and territory tax resources and to find out more about what you have to do to register and be open for business in your state:
READ MORE >> www.sba.gov (U.S. Small Business Administration): Learn About Your State and Local Tax Obligations

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READ MORE GBC Tax Services Website
For All Your Accounting Needs Call GBC 678-366-9232